Create your email signature

For Outlook in Chrome, Edge, Safari or any browser (on Windows or Mac), and the new Outlook app for Windows.

1. Click Copy signature above.
2. In Outlook, open Settings (the cog icon, top right), then go to Account › Signatures.
3. Click + New signature and name it CharityComms.
4. Click inside the large signature box and paste with Ctrl + V (or on a Mac, ⌘ + V).
5. Under Select default signatures, choose CharityComms for both For new messages and For replies/forwards.
6. Click Save.

Send yourself a test email to check your signature looks right before you start using it.

No File menu in the top-left corner? You have the new Outlook. Use these steps instead

1. Click Copy signature above.
2. In Outlook, go to File › Options › Mail and click Signatures…
   (Or open a new email and click Signature › Signatures… in the ribbon.)
3. On the Email Signature tab, click New and name it CharityComms.
4. Click inside the Edit signature box and paste with Ctrl + V.
5. On the right, under Choose default signature, select your CharityComms email account, then choose CharityComms for New messages and Replies/forwards.
6. Click OK.

The signature box may look slightly different from the preview while you’re editing. Send yourself a test email to check it looks right before you start using it.

Using Outlook in Safari, Chrome or another browser on your Mac? Use the web browser steps instead

1. Click Copy signature above.
2. In Outlook, open the Outlook menu › Settings and click Signatures.
3. Click + to add a new signature and name it CharityComms.
4. Click inside the signature box and paste with ⌘ + V.
5. Under Choose default signature, pick CharityComms for New messages and Replies/forwards.
6. Close the window. Your signature saves automatically.

Send yourself a test email to check your signature looks right before you start using it.

Your phone’s email app keeps its own signature, separate from your computer. The plain text version works in every app.

1. Scan this code with your phone’s camera. This page opens on your phone with your details already filled in.
   Fill in your details above to get your code.

2. On your phone, tap the down arrow on the Copy signature button and choose Plain text.
3. Check your details above, then tap the down arrow on the Copy signature button and choose Plain text.
4. Paste it into your email app, using the steps for the app you use below.

Outlook app

1. Tap your profile picture (top left), then the Settings cog.
2. Tap Signature, delete the existing text (for example “Get Outlook for iOS”) and paste.
3. Go back to save.

iOS Mail app (iPhone or iPad)

1. Open the Settings app, then tap Apps › Mail › Signature.
   (On older versions of iOS, go to Settings › Mail › Signature.)
2. If you have more than one email account, tap Per Account and use the box for your CharityComms account.
3. Delete the existing text (for example “Sent from my iPhone”) and paste.
4. Go back to save.

Gmail app

1. Tap the menu ☰ (top left), then Settings, then your CharityComms account.
2. On an iPhone, tap Signature settings and turn on Mobile signature. On Android, tap Mobile signature.
3. Paste and save.

Send yourself a test email to check your signature looks right before you start using it.